Privacy notice

1. Data controller

ULTRA Construction BTP SARL, Yopougon Niangon Nord, Abidjan, Côte d’Ivoire, operates this website and determines the purposes for which enquiries are processed. For personal data enquiries, contact ultraconstruction225@gmail.com. Company registration (RCCM): RC-CI-03-2023-B12-00374.

2. Information collected

When a business representative contacts us, we receive the information they provide: company or organisation, contact name, work email, optional job title, organisation country, assignment type and location, relevant service, assignment title and description, desired timing, indicative budget and follow-up correspondence. Our hosting provider may also process technical connection data to deliver and secure the service.

Fields marked as required are necessary to review the enquiry and respond. You may contact us by email instead of using the form, although we may be unable to assess an enquiry without essential information.

3. Purposes and grounds for processing

We use the information to receive and assess enquiries, contact the sender, clarify the requirements, prepare a quote or proposal and manage pre-contract discussions at the sender’s request. If an assignment is agreed, certain information may be used to perform the contract and meet applicable obligations.

Processing relates to the contact’s voluntary enquiry and, as applicable, pre-contract steps taken at their request or legal obligations. Acknowledging this notice is not a subscription to commercial marketing. Information collected through this form is not intended for automatic newsletters or advertising.

4. Recipients and service providers

Enquiries are accessible to people authorised to handle them for ULTRA. They are processed through Netlify Forms, which receives and technically stores submissions, and may be sent to ULTRA’s professional email address through email notifications and the Google (Gmail) email service. A technical or contractual contact may receive relevant information only when necessary to consider the assignment and subject to appropriate precautions.

We do not publish enquirers’ contact details on this website or sell their personal information.

5. Processing outside Côte d’Ivoire

Use of Netlify, a United States company, and Google for email may involve processing, hosting or access to certain information outside Côte d’Ivoire. Such processing is subject to applicable Ivorian rules on international transfers of personal data. You may contact us for further information about our providers and processing arrangements.

6. Retention periods

Enquiries not resulting in a contract: maximum retention period of 12 months after the last relevant exchange, after which copies controlled by ULTRA are deleted, unless there is a justified need or legal obligation to keep them.

Enquiries leading to a contract: relevant records are kept during the contractual relationship and then in line with the rules applicable to contractual, accounting and tax documents and the establishment or defence of legal rights.

These rules also apply to notification emails and any exports retained by ULTRA. Hosting providers’ technical logs and backups may follow their own deletion cycles.

7. Security and confidentiality

The website uses an HTTPS connection. ULTRA restricts access to enquiries to personnel responsible for handling them and uses the information only as necessary to assess or perform assignments. Please do not submit trade secrets, identity documents or sensitive personal information through the public form. A separate appropriate channel can be agreed for confidential documents.

8. Your rights

Subject to applicable Ivorian law, you may ask to access, correct or delete personal information about you, or object to certain processing. Email ultraconstruction225@gmail.com and provide enough details to identify the enquiry, without unnecessarily sending sensitive documents.

Further information is available from the personal data protection authority in Côte d’Ivoire.

9. Language preferences and technical data

Our website may store your choice between French and English in your browser’s local storage to remember your preference on a later visit. This preference is not used for targeted advertising. Our hosting provider may process technical logs needed to operate and secure the website.

10. Updates

We may update this notice to reflect changes to forms, providers or applicable obligations. The date of the latest update is shown below.